In Accept Mission, you can manage user access based on approved domains to improve data security and control who can access your missions.
There are two types of users:
Approved users – These are users from trusted email domains. Their access depends on their assigned role (Super Admin, Admin, or User) and the mission’s access settings (invite only or open).
Guest users – These are typically external users such as clients, partners, or stakeholders. By default, guest users do not have access to any mission content unless specifically invited by an Admin. They are marked with "(guest)" next to their name in user management and on idea cards.
How to manage users / guest users?
You can manage your user security settings in Settings > Security page.
This page shows all "approved domains" for your company. Approved domains are your company trusted accounts for employees, departments, foreign offices or even trusted partners.
Users from domains that are not on the approved domain list are considered "guest user". In user management you can see all your guest users. All guest users have (guest) behind their name and assigned to role Guest.
Example: in the images above you can see "acceptmission.com" is an approved domains. If I invite [email protected] to join our platform, he is considered "guest user" because "hotmail.com" is not on the approved domains list.
There are 4 types of users
Approved users
1 Super Admin: can change user roles, change company settings.
2 Admin: can create new missions, invite users, see statistics, analyse ideas.
3 User: can join missions, share ideas, like & comment on other ideas.
Unapproved user
4 Guest user: can only join mission after receiving invite.
What happens if domain is added to the Approved List?
If a domain is added:
Users from that domain will gain access according to their assigned role (user, admin, super admin)
If the mission is marked as open, all users from approved domains can access mission content
If the mission is marked as private, only invited users can access it
If a domain is removed from the approved list:
All Admin and User accounts from that domain will automatically be downgraded to guest user
This happens either when the user clicks any button while logged in or when they log in again
Important:
Super Admins are not affected by domain removal to prevent accidental loss of access. If you want to downgrade a Super Admin from an external domain, first change their role manually. The next time they log in or click any button, they will be downgraded to guest user.
How to add an domain:
1) in settings/security click on [ ADD DOMAIN ]
2) add "domain.com" or "domain.co.uk" or "domain.nl"
no need to write "@", just <domain>.com
How to Invite Partners, Clients to join our innovation campaigns.
If you want to invite external partners, stakeholder, suppliers or clients to join a specific innovation campaign (mission) as "Guest User", just invite them with the User Management (.....acceptmission.com/settings/user-management) by clickin on the
[ INVITE USER ] button
You do not have to put their domain on the approved domains list. "Guest Users" have very limited access and can only join missions based on invite only.